The Accounting Manager oversees the various business and administrative functions of a non-profit organization with a focus on accounting, billings collection and cash receipts, and financial reporting. This exempt position reports directly to the Controller.
- Oversee the daily accounting activities including data entry, cash receipts, accounts payable, and accounts receivable as performed by the Finance Department.
- Responsible for the bank deposits and the security of cash transactions.
- Process FACTS student billing payments and maintain payer accounts.
- Maintain student billing database, reconcile receivables.
- Assist schools with collections.
- Review and approve accounts payable invoices for proper coding.
- Interface with the management team to ensure accurate coding of transactions and the validity and accuracy of revenue transactions.
- Prepare monthly bank and credit card account reconciliations.
- Process general ledger journal entries and assist in month-end closings.
- Assist in various billing functions related to schools, membership, and camp programs.
- Reconcile contributions with Development Department.
- Develop and maintain an annual departmental calendar reminder system with key dates and deadlines.
- Oversee PCard administration and reconciliations.
- Enter the annual budget in the accounting system.
- Cross train and support accounts payable, payroll and accounts receivable, and act as back up when needed.
- Assist in year-end financial audits including preparation of year-end audit schedules and gather other required information.
- Document, and coordinate implementation of accounting systems and accounting control procedures.
- Develop and maintain queries and reports for financial analysis.
- Complete special assignments and any other ad hoc projects as requested by the Controller, CFO or the Executive Director
Desired Skills and Experience:
- Bachelor’s degree in accounting, finance, business management, or related field with an emphasis in accounting.
- Minimum of five years experience in fiscal capacity with knowledge of non-profit accounting methods.
- Working knowledge of accounting, payroll, personnel and material management policies and procedures.
- Experience in preparing financial and tax statements for a non-profit organization.
- Ability to work with a diverse team of staff and volunteers in a fast-paced environment.
- Experience with automated fund accounting system and Blackbaud.
- Must be PC proficient, with strong experience with Microsoft Excel, Word, and Outlook.
- Database management experience – preferable knowledge with Blackbaud software and Concur.
- Excellent communication, organizational, and presentation skills.
- Ability to use diplomacy and respect confidentiality in sensitive situations.
- Strong interpersonal, supervisory, and customer service skills required.
The Accounting Specialist is responsible for processing routine and, at times, complex Revenue/ Accounts Payable transactions. This includes detailed duties in accounting data collection, entry and reconciliation of revenue general ledger accounts, and reconciliation of daily revenue activity. The position also processes detailed, routine AMEX and Procurement transactions. The candidate will have strong Excel skills. The position must demonstrate a strong ability to work without frequent direction, to manage their time and multiple priorities.
Desired Skills and Experience:
- Prepares detailed financial statements by gathering and analyzing information from the general ledger system and from departments.
- Analyzes information and options by developing spreadsheet reports; verifying information.
- Prepares general ledger entries by maintaining records and files; reconciling accounts.
- Prepares payments by accruing expenses; assigning account numbers; requesting disbursements; reconciling accounts.
- Develops and implements accounting procedures by analyzing current procedures; recommending changes.
- Answers accounting and financial questions by researching and interpreting data.
- Provides accounting support by reviewing financial information; converting data to general ledger system; obtaining supplementary information for preparing financial statements.
- Protects organization's value by keeping information confidential.
- Accomplishes accounting and organization mission by completing related results as needed.
- A background in non-profit accounting accounts receivable and payable, payroll and GL reconciliations, and mathematical skills for monitoring problems.
- Knowledge and understanding of generally accepted accounting principles (GAAP).
- Knowledge of FinancialEdge accounting software or equivalent systems.
- Advanced Excel and Word skills and experience preparing audit schedules.
- Problem solving & analytical skills.
- Ability to manage multiple projects.
- High attention to detail.
- Must demonstrate a strong ability to work without frequent direction, to manage time and multiple priorities.
Send resumes to Tanya Tottress at TTottress@wbtla.org or fax resumes to (213) 355-3396 to apply.